Registration

01 September 2017   Registration opens

Registration for congress and pre-meetings


Registration for pre-meetings ONLY

If you wish to register for a pre-meeting only, please send an email to ms@cap-partner.eu


Registration for the Summer school


For accommodation please look further down this page


Registration fees

All registration fees are in Euros.
There is no VAT on registration fees in Denmark


Registration deadlines

Early
until 21 May 2018
(CET 11.59 pm)

Late
from 22 May
to 13 August 2018

(CET 11.59 pm)


Desk

from 14 August 2018

 

Note

Congress
23 – 25 August

Regular

200

250

300

 

Student/trainee

150

200

250

Subject to documentation (upload) when registering*

Industry**

350

400

450

 

Accompanying
persons

50

55

60

 

Pre-meetings
22 August – incl. coffee/water and lunch voucher

Statistics in Medical Physics
(ESMPE-general)


88


108

Not possible to register

Min. 15 participants required

 

IMRT&VMAT planning in practice (ESMPE-RT)

 

88


108

 

Not possible to register

Min. 15 participants required

-
Max. 30 participants

Fundamentals of Nuclear Medicine Dosimetry
(ESMPE-NM)

 

88


108


Not possible to register

Min. 15 participants required

Patient specific dosimetry for cardiac CT perfusion imaging
(DR)

 

18

 

18

 

Not possible to register

 

Min. 15 participants required

Summer school - Imaging Modalities in Medical Physics

20 – 21 August – incl. coffee/water and lunch voucher

Participant

246

286

Not possible to register

Min. 15 participants required

* Only full-time students can be offered the reduced fee. Please note that documentation must be valid for August 2018.

** Participants from the industry, who are not sponsors or exhibitors at the congress

For individuals employed at a public Danish institution, it is possible to pay for registration using the EAN number. Please follow the registration procedure for this approach. Note: Due to a National Danish Holiday 21 May, it is possible to send the EAN number after May 21. However, registration should be before 21 May (CET 11.59 pm) to qualify for the early registration fees.

Reduced registration fee:
A limited amount of up to 50 reduced registration fees for (regular or student) participants under the age of 35 will be available for participants working or studying in the following countries:

Albania, Armenia, Belarus, Bosnia-Herzegovina, Bulgaria, Croatia, Czech Republic, Estonia, Greece, Hungary, Latvia, Lithuania, Macedonia, Moldova, Montenegro, Poland, Romania, Russia, Serbia, Slovakia and Ukraine.

We have extended deadline for the early reduced registration fee until 13 August 2018 (CET 11.59 pm): 100 Euros
Desk registration: Not possible

Reduced registration will be given on a first come first served basis.

In order to register at the reduced fee, please send registration details (name, institute and address), a copy of your passport and a signed document (in English) by your employer stating the country of your workplace to: ms@cap-partner.eu


Entitlements

Congress
Registration fee for the congress includes admission to full congress programme (except pre-meetings on 22 August), Town Hall Reception (22 August), Welcome reception (23 August) and guided tour at the Niels Bohr Institute. Coffee/water.

In addition to sponsored Lunch symposia, food and beverages are available for purchase at the congress venue.

The congress After-dinner Party on Friday 24 August evening will be subject to additional charges.

Guided tours at the original Niels Bohr Institute free of charge are being organized (first come first served basis). Date to be announced - closed for registration


Accompanying persons
Town hall reception (22 August), welcome reception (23 August) and guided tour at the original Niels Bohr Institute (first come first served basis). No access to the scientific sessions.

The congress After-dinner Party on Friday 24 August evening will be subject to additional charges.


Pre-meetings
Admission to the selected pre-meeting on 22 August, coffee/water and lunch voucher, guided tour at the Niels Bohr Institute (first come first served basis).


Summer school
Admission to the Summer school on 20 - 21 August, coffee/water and lunch voucher (for both days), guided tour at the original Niels Bohr Institute (first come first served basis).


Payment and cancellation policy

Payment must accompany the registration and be processed within the appropriate deadline. We accept the following methods of payment:

•    Credit Card – We accept Visa or MasterCard

•    By bank transfer – payment due upon receipt of invoice

Congress and pre-meetings
ECMP 2018, c/o CAP Partner ApS
Sydbank, Kongens Nytorv 30,
DK-1050 Copenhagen K, Denmark
SWIFT: SYBKDK22
IBAN: DK0780750009426549

Summer School
Summer School, c/o CAP Partner ApS
Sydbank, Kongens Nytorv 30,
DK-1050 Copenhagen K, Denmark
SWIFT: SYBKDK22
IBAN: DK5280750009426515

IMPORTANT: Please remember to state invoice number on all money transfers to the ECMP 2018 Congress Secretariat.

Cancellations
All cancellations must be notified in writing to the Congress Secretariat: info@cap-partner.eu

Following cancellation fees will apply for cancellations received on or before 17 May 2018:
Registration fees: € 30
Hotel accommodation: € 30

No refund of registration fees, hotel accommodation or other costs for cancellations received after 17 May 2018.

In case the congress is cancelled for reasons beyond the control of the organiser, the fees will be refunded after expenses incurred by the congress have been deducted.

Refunds by bank transfer or to a credit card will be processed after the congress. No refunds will be granted in case of no show.

 

Accommodation

The prebooked rooms for the congress participants have been booked.

It might still be possible to book rooms at the hotels. Please contact the hotel directly.

Grand Hotel Copenhagen - fully booked
Vesterbrogade 9
1620 Copenhagen V

See more about the hotel here: Grand Hotel Copenhagen

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Scandic Webers - fully booked
Vesterbrogade 11B
1620 Copenhagen V 

See more about the hotel here: Scandic Webers

Scandic_Webers_-_web.jpg

Wakeup Copenhagen - fully booked
Carsten Niebuhrs Gade 11
1577 Copenhagen V

See more about the hotel here: Wakeup Copenhagen

Wake_up_C_Niebuhr_-_web.jpg

CABINN City - fully booked
Mitchellsgade 14
1568 Copenhagen V

See more about the hotel here: CABINN City

CabInn_City_web_new.jpg

CABINN Scandinavia - fully booked
Vodroffsvej 55
1900 Frederiksberg C

See more about the hotel here: CABINN Scandinavia

CabInn_Scandinavia_-_new_web.jpg